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Clubhouse Rental

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Clubhouse Rental Fee $125 (Capacity 50)
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Community Room Rental Fee $75 (Capacity 45)

To rent the clubhouse and/or the community room:
  1. Check the calendar below for availability.  (Scroll all the way to the bottom of your screen)
  2. Fill out the rental agreement below.
  3. Pay online
Please note all of the above will need to be completed before your event is booked and on the calendar.

******YOU MUST HAVE YOUR POOL KEY CARD/FOB (new version from 2021) TO ENTER THE CLUBHOUSE OR COMMUNITY ROOM.  If you do not have one sign up for one here.

    Clubhouse/Community Room Rental Agreement

    SECURITY DEPOSIT (NOT PAYMENT) Payment button located below application  ​​
    A $500 Security deposit hold is required for any damage/cleaning after the event. Upon satisfactory inspection of the facilities left in an "AS FOUND" condition your information will be shredded and hold removed.
    ​Westlake Village Civic Association, Inc. Facility Rental Regulations
    The undersigned agrees to abide by the Westlake Village Civic Association, Inc. rules and policies. It is understood that a member of the Board of Directors of the Westlake Village Civic Association, Inc., or a person designated by the Board of Directors may inspect the rental facilities and surrounding clubhouse area, before and after use by the undersigned. Any items not in good condition will be repaired or replaced, and if not promptly paid, the Westlake Village Civic Association, Inc. shall have a lien against the member for payment of same, which may be collected in the same manner as the annual assessment. Notice must be given to the Westlake Village Civic Association, Inc. prior to the event of anything broken/damaged, otherwise the Westlake Village Civic Association, Inc. will assume any damage occurred during the event.

    LIABILITY RELEASE STATEMENT I hereby release Westlake Village Civic Association, Inc. and Management Company and its employees or agents, of any and all liability for injuries and damages incurred by me, my family, guests, and invitees during the period of my reservation while on WVCA property (which includes but is not limited to the WVCA common areas). Further, I agree to be financially responsible for any and all damages caused by me, my family, guests, and invitees using the clubhouse/community room and related facilities during the period of my reservation.
    NOTE: If a fee of any kind is collected for any liquor, food, or admission at any function, the renter of the facility must obtain additional liquor liability insurance listing WVCA as named insured and provide proof of such coverage before hosting an event. This insurance may be available through a caterer or bartender.
    NOTICE: All residents use the WVCA pool and its facilities at their own risk! The WVCA and Management Company take no responsibility for drowning or other injuries related to the use of WVCA facilities. Each Owner, Guest, or Tenant by acceptance of title and or use of the facilities accepts the above.
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Submit

Paying by Check:
2 checks (one for the cost of the rental and one for the security deposit) can be dropped off at the clubhouse during regular business hours or left in the secure white mail box in the parking lot by the bike racks.
Paying by Credit Card:
Click PAY RENTAL FEE ONLINE below.  Choose which location(s) and purchase.  After completing your payment you must fil out the form below to keep your card on file as this is your security deposit.
Pay Rental Fee Online

Once your application is received your event will be added to the calendar.  See event calendar below for availability.
One event per room per day is allowed. Rental of the Clubhouse and Community Room is not available for Federal Holidays.

Standing Rentals (not listed on calendar)

CLUBHOUSE:
Westlake Villas BOD meeting (3rd Tuesday of each month)
Mahjong 1st and 3rd Friday of each month (day time only)
Canasta 2nd and 4th Wednesday AND 2nd and 4th Friday of each month (day time only)
Book Club 2nd Tues of each month (:6:30pm until close)
Bunco 1st Monday of each month (7pm until close)
Board Meeting 3rd Thursday of each month (7pm until close)

COMMUNITY ROOM:
Fining Committee Meeting 2nd Tues. of each month (7pm until close)
ARC Committee Meeting 2nd Thurs. of each month (7pm until close)
Girl Scouts Troop 809 2nd and 4th Wednesday (6-9pm)
Girl Scout Troop 60821 1st Thursday of each month (5:30-8pm)

Rental Calendar

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